Please complete the “Winery Confirmation Form" on the website by 4/1/25.

• Upon request, SVMoA will attempt to find accommodations for vintners at patron guest homes. Please inform SVMoA by 4/1/2025 if you are requesting accommodations arranged by SVMoA.

• Most accommodations arranged by SVMoA will involve shared living spaces, and in most cases, SVMoA can only guarantee one bedroom per participating winery. Wineries are responsible for booking and covering the cost of any additional rooms required.

• SVMoA-provided housing will be available only for the dates of June 23–June 27. Any additional dates must be arranged separately by the winery.

• Please note that SVMoA cannot guarantee housing for all vintners, nor can it ensure that accommodations will meet the required standards.

• Vintners are encouraged to make their own accommodation arrangements if they have specific housing needs, concerns, or if they plan to stay beyond the provided dates.

• If you prefer to stay at a hotel or home rental - discounted hotel rates are available at the Limelight hotel and through Alpine Lodging.

We encourage vintners to arrive on Monday the 23rd or Tuesday the 24th. On Tuesday we have our River Ranch Wine Walk from 3-6 PM (All Vintners Included) and our Magnum Pig Roast at 6:30 (all vintners asked to bring a Magnum of wine and all are invited). There are no formally scheduled events on Friday June 27th so this is the suggested departure date.

Wine Shipment Information

Wines shipped from the Napa/Sonoma area will be shipped by our shipping partner Cobalt Wine Logistics.

All wine must be received for consolidation by 05/29/2025 at the following address:

Cobalt Wine Logistics 740 Airport Road Napa, CA 94558

SVMOA will provide labels for boxes and wine donation forms by 5/1/2025. Wine can be delivered to Colbalt as soon as labels for boxes have been received and wine donation form has been submitted.

PLEASE NOTE: Any wine not received for consolidation by 5/29/2025 must be shipped to SVMoA or our local consolidator at the wineries expense by no later than 06/05/2025

Vintner Dinners typically range between 22 to 28 guests with most dinners averaging 22 guests. This year we are planning for 200 guests to attend the Art + Wine Party and Live Auction. Vintner Adventure events will range in size but most will be between 15 -20 guests. We plan for 60 guests to attend the Cycle and Sip Event.

These quantities will also be listed on the Vintner Donation Form before the wine listing for each event. Our recommendations this year are as follows:

• Magnum Pig Roast: 1 1.5L per vintner (if you want to send something more significant, that is always welcome)

• Vintner Dinners: TBD on how many courses, typically 2 cases

• River Ranch Wine Walk: 1-2 cases

• Live Auction/Gala: 1 cases

Yes! We strongly encourage all vintners to contact their local distributor to let them know that you are coming to town! We will also provide vintners with a list of participating wineries. Your distributor is often able to arrange private tastings for you and is eager to support you to ensure the week is a success for your label and brand.

Contact Art Daves (art.daves14@gmail.com), our Wine Coordinator to discuss shipping directly to SVMOA

In most instances, we ask vintners to get themselves to each event - a car rental is recommended for getting around Sun Valley but if you are staying at a local hotel - they likely have a shuttle service. There are also Ubers and Lyfts available but they are not overly reliable if you are going far outside the Ketchum/Hailey area.

Yes! These events are as much about celebrating what you do and supporting the arts. Please bring all marketing materials in your care to events. More oversized items, such as branded shade canopies for the River Ranch Wine Walk, can be shipped ahead of time to the museum and will be brought in our care to the event. Please send any larger items to:

ATTN: Kagen Albright

Sun Valley Museum of Art

191 5th Street East

Ketchum, ID 83340

For California-based vintners, please have all wine into our consolidator at Cobalt Logistics no later than May 29th.

For Oregon and Washington-based vintners, you can send your wine to Cobalt (see address above) or contact Art Daves (art.daves14@gmail.com) for instructions on sending the wine directly to us at the museum.

We prefer, for both legal and logistical reasons, that any wine you provide to a winning bidder be sent directly to said winning bidder following the auction. SVMoA will work as the middleman in connecting you and the winner.

Any wine sent through Cobalt will go to our local consolidator S&C for cataloging by wine auction staff. We will contact you about any discrepancies. S&C is a temperature-controlled facility, so top-quality wine is ensured when enjoyed by our patrons and yourselves. Any wine not sent through Cobalt (sent directly to the museum) will be sent to temperature controlled storage.